Systems

Lab Archives

Lab Archives eNotebooks are an electronic version of the traditional paper research notebook, as used by researchers of any discipline. They can be used in the lab as a formal lab notebook, for field work, or simply for keeping track of research. Because they manage IP securely with version tracking and signing, they can also be used to replace hardcopy lab notebooks and field notebooks. Unlike a paper notebook, they can contain digital data, including images and raw data files. Lab Archives eNotebooks can be organised into folders and shared securely with anyone with an internet connection, supporting research collaboration. Other benefits include security (they are encrypted and password protected), and portability (they are accessible from anywhere).

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Tools and tips for systems

An eNotebook is an electronic version of the traditional paper research notebook, as used by researchers of any discipline; in the lab as a formal lab notebook, for field work, or simply for keeping track of research. Like a paper notebook and pen, it is an indelible record of a research process – all changes and edits can be clearly seen. Unlike a paper notebook it can contain digital data, including images and raw data files organized into folders. You can share it securely with anyone with an internet connection.

All UTS staff and research students can use or try-out the Lab Archives eNotebook system, as it is available to any researcher or HDR student with a UTS login, in any discipline. If you want to use it for research collaboration or keeping research materials in one place, go right ahead. However, we recommend that you attend a training session before committing to using the system for a large group or a major project and you must contact eResearch before using it to replace traditional lab notebooks.

The Lab Archives eNotebook is particularly useful:

  • As a replacement for paper lab or other notebooks.
  • In research where it is important to be able to establish ownership of Intellectual Property.
  • For cohorts of HDR students and their supervisors.

 

You should definitely use the Lab Archives eNotebook if:

  • You work in a research group or lab where the leader or lab-head has decided to use it.
  • You are a research student in a group or lab where it's being used or trialed as part of the supervision process.  The Lab Archives eNotebook is a single place for storing data and documents about your thesis, and thesis drafts, and for your supervisor(s) to review your research progress, make comments and sign off work.

No, but it is possible that you can. Lab Archives is designed to replace paper lab notebooks and other research notebooks, but before replacing a paper system with Lab Archives, make sure that you have been trained in how to set them up for research supervision. We recommend that staff and students experiment with Lab Archives for non "mission critical" work first, before using them to replace paper lab notebooks. For example, use them to collaborate on projects with your team, or as a basis for reporting at lab meetings. Once you have developed basic familiarity, you can consider how well they will work in your particular research environment before committing to using them as a lab notebook replacement. Finally, if you plan to replace traditional lab notebooks, talk to the eResearch team about setting up Lab Archives to meet governance requirements.

Yes. You can access the eNotebook using a web browser, or download the mobile app from the App Store or Google Play. The experience on a mobile app is not exactly the same as the web, and we would recommend using a web browser where possible as you will be able to take advantage of all features of Lab Archives.

You can log a ticket through ServiceConnect or call the IT Support Centre (x2222), mentioning LabArchives or eNotebooks. Your ticket will be assigned to the eNotebook queue and a specialist will assist with the issue. UTS Library Research Data Team runs workshops and can advise researchers: data-librarian@uts.edu.au. eResearch can help set-up lab notebook replacements, forms and widgets: eresearch-it@uts.edu.au.

You can access Lab Archives training resources and information on StaffConnect, or on the Lab Archives Youtube Channel.