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Stash

Stash is UTS’s research data management platform. It helps you to manage your research data throughout the life of your project, from planning to archiving and publishing. It also lets you store associated ethics permissions and data licences, to ensure that all the important information about research data for your project is kept in one place. Stash also allows you to request a research workspace, including storage, from eResearch and ensures that the workspaces are also associated with your research data management plan.        

The Research Data Management Plan (RDMP) form in Stash helps you create RDMPs that comply with the ARC and NHMRC’s guidance on research data management. It also stores associated ethics permissions and data licences, to ensure that all the important information about research data is kept in one place.

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Using Stash 

  • A research data management plan (RDMP) establishes a link between the project you are working on (even if informal) and your research data. It’s a way to tell UTS how you want the data to be managed—for example, who can access it, how long it should be kept and what should happen to it afterwards. Only the Data Manager and First Named Chief Investigator (FNCI) can edit an RDMP, and it can only be viewed by UTS collaborators who are listed as Contributors. 
  • A data record is a record of the research data, whether primary or processed, to locate your research findings. It should include any documentation necessary to understand or reproduce your research, including code and any type of digital artefact. Only the Data Manager (DM) and First Named Chief Investigator (FNCI) or HDR Student Supervisor can edit the record, and it can only be viewed by UTS collaborators that are listed as Contributors. There are many good reasons to create data records: the data is stored for many years, making it easier to find it again after any student or staff departures; eResearch manages it; and research integrity demands it, as does the UTS Research Management Policy. Furthermore, a data record is needed in order to create a data publication if you need to publish data.
  • You can download a PDF copy of your saved RDMP. Within Stash, select “Plan” from the menu bar and then click on “View/ Update RDMPs”. You will be taken to a list of all your RDMPs. Click on the title of the plan you wish to download. Click on the red button marked “Download a PDF of this plan”. 
  • To add attachments to your RDMP, complete all the mandatory fields and save your RDMP. Then navigate to the “Access and Rights” tab and click on the blue button labelled “Attach files”. This will open a window where you can drag and drop attachments or browse to a location on your computer and select files to upload.
  • To change the title of a project contact the UTS eResearch Team for assistance.
  • The minimum period that research data must be kept depends on the type of research. UTS is bound by the State Records Act (NSW) 1998. Most research data should be kept for a minimum of five years after the completion of the research activity.
  • As a research institution, UTS has a responsibility to maximise the potential for future research, while providing secure storage and management of research data to allow for the justification and verification of the outcomes of research. The Research Management policy requires that you also deposit a copy of research materials and data supporting published research findings for the minimum retention period. This means that before a researcher or HDR student leaves UTS, they should transfer ownership and management of their Stash records to the next person in the research hierarchy (for example, Supervisor, Centre Director, Associate Dean of Research). This option can be found under the “Manage” menu.

Troubleshooting 

If you are unable successfully access Stash check you are using the recommended compatible browser (Chrome) and that your internet connection is strong and stable.  Ensure you have used the correct UTS ID and password to login. If you are both a UTS Staff Member and Student, try to log in with the alternative details. 

UTS MyAccount allows you to change your password and security questions. If you would like to change your password or security questions, go to MyAccount, log in and follow the prompts. If you need to reset your password, read the full instructions and use the UTS Password Reset self-service.

If issues persist, log an IT ServiceConnect ticket. Be sure to include the error message you are receiving so IT can investigate.